For many companies, the health and safety of their employees are their top priorities. Workplace injuries and illness are harmful in many ways to everyone involved. To mitigate the risk of workplace injuries and illnesses, OSHA requires companies to be in compliance and establish a company plan for the workplace as well as the workers. This plan must address all health, safety and fire hazards concerns and be in compliance with all local health and safety codes. Audits should be performed by well-qualified consultants such as Advanced Safety Consultants who have the experience to make expert recommendations.
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There are four major areas that a Corporate Health and Safety Audit should address. The audit is not the same as an inspection which should be completed weekly by facility managers. This is to evaluate the overall compliance to OSHA.
Preparation and Lead Time For The Corporate Audit
This is the time where supervisors can gather all of their compliance records and organize the data. This allows the consultant to become familiar with the specific corporate plan, compare past audits, and how improvements have been implemented. This will help determine the scope of the pending audit and how many hours the project will take to complete.
Information Gathering and Fact Finding
After each of the managers gather all of their respective documentation, a general walkthrough of the work areas is performed. OSHA requires effective training with the safety program. Observing how much knowledge each worker has regarding the specific safety practices that are required for compliance is one of the measures of effectiveness. The presence of a written plan is another criteria. How well it is written and if it is being used regularly during monthly safety training meetings. Reviewing other relevant documentation and inspecting equipment are also a part of the fact finding phase of the audit.
Review of the Audit Assessment and Recommendations
This is the time when opinions are formed and the recommendations are made to the managers. This written report covers the entire corporate health and safety program. A sandwich technique should be used by stating what is currently being done to be compliant, recommendations for improvement, and the best course of action to address concerns moving forward.
Publish the Results
From the report, recommendations are made and a plan can be put in place to address these corrective measures. Each recommendation should have a specific action owned by an individual to bring the plan back into compliance. The most critical issues should be addressed first and then the rest should be completed to bring the plan into compliance. Be certain to address all recommendations.
An audit is a collaborative effort by all of the major stakeholders including the consultant. When everyone fulfills their role during the audit, the corporate health and safety plan can be sure to be in compliance with OSHA. Putting a plan in place to address any concerns bring awareness to managers as well as workers to the industry standards of health, safety, and fire hazard identification.